2009-agm


11th May, 2009

Minutes of Annual General Meeting of Escrick Parish Council held on Monday 11th May 2009 in the Committee Room at Escrick & Deighton Social Club

PRESENT: Mr Steve Smowton (Chair); Mr Brian Forster (Vice-Chair); Mr Mike Russell; Mr Peter Skilbeck; Mr Bill Reader; Mrs Gina Mannix; Mrs Lilian Coulson; Mrs Liz Casling (North Yorkshire County Councillor and Selby District Councillor)

APOLOGIES: Mr Charles Forbes Adam; Mr John Reader

NO MEMBERS OF THE PUBLIC ATTENDED.

MINUTES OF LAST MEETING were confirmed as a true record.

CHAIRMAN'S REPORT 2008/2009

The Parish Precept for 2008/09 was £9,000, unchanged from last year and will remain at £9,000 for 2009/10. Total expenditure was £13,638, leaving reserves of £2,548.

As usual, most of the precept was spent on the grass cutting of the village green, playing field and verges, lighting and public liability insurance. In addition, two capital projects were carried out. A paved footpath was built from Skipwith Road to the entrance of Gashouse Woods to enable residents to walk in the woods without having to venture onto the road. Secondly, the Victoria Jubilee Fountain at the junction of Main St with the A19 was renovated. Both projects were carried out within budget and have been well received by the residents.

A notice was distributed to all residents following a series of break-ins to both properties and vehicles in September.

Roads and Footpaths: The Highways Dept completed their study to look at the future development of the A19 from Selby to Crockey Hill. Although their initial recommendation was for traffic lights at the junction of Skipwith Road and the A19, a subsequent study found that this was too expensive and we are now expecting Vehicle Actuated Signs on the A19 warning speeding vehicles to slow down.

A questionnaire was sent out to all residents regarding the A19 bypass that had been proposed by a group of local landowners. 90% of respondents rejected the proposal. Our thanks go to all that took part in the survey.

Environment: Serious flooding took place in the village in June at the junction of Carr Lane and Main St which resulted in raw sewage being deposited in the primary school grounds. Parish councillors and local residents have had several meetings with our Member of Parliament John Grogan, Yorkshire Water and Selby District Council to try to persuade Yorkshire Water to upgrade the pumping facility.

The seat at the bus stop near the church has been renovated.

Planning: There were few controversial planning applications this year with the majority of the applications for domestic extensions. The proposal for a health facility at the Parsonage was rejected by Selby District Council but this decision has been appealed.

Village Green: We received a grant from Breathing Spaces to improve the village green and its facilities. Work has been carried out on the pond area, the hedges surrounding the area have been layered and recently three picnic tables have been erected around the pond, and further improvements are planned for this summer.

Escrick Playing Field: The 10K run at the end of August was a great success and a significant fund raiser towards the adult trim trail the committee are working towards.

DECLARATIONS OF INTEREST
As previously declared and full details are held by the Clerk.

APPOINTMENTS AND NOMINATIONS
a) Chair of Parish Council
Mrs Mannix nominated Mr Smowton as chair and this was seconded by Mr Russell and unanimously agreed.

b) Vice-chair of Parish Council
Mrs Coulson nominated Mr Brian Forster and this was seconded by Mrs Mannix and unanimously agreed.

Two councillors have resigned, Mr Reynolds and Mrs Wainwright. It was agreed that we would advertise these posts in the next Parish Magazine.

FINANCE
The balance sheet, income and expenditure statement and the budget for 2009/10 were presented and are attached. The accounts were signed as correct and the budget for 2009/10 was agreed.

ANY OTHER BUSINESS
Mrs Wainwright and Mr Reynolds were thanked for their services in the past years.

Escrick Parish Council Meeting Dates for 2009/2010
May 11
June 29
September 14
October 26
December 14
February 1 2010
March 22 2010
May 10 2010 - AGM.

The meeting closed at 8.05pm.

DATE OF NEXT MEETING: Monday May 10 2010


 

 

Balance Sheet 2008/09

2007/08

2008/09

4,656.83

Cash at Bank

1,876.69

2,350.39

HSBC Money Manager Account

909.87

34.50

New HSBC Treasurer Account

34.50

7,041.72

2,821.06

0.00

Less Unpresented Cheques

279.50

0.00

Add VAT not Reclaimed

6.19

7,041.72

TOTAL ASSETS

2,547.75

Represented by:-

8,584.96

Brought Forward

7,041.72

-1,543.24

2007/08 Net Income

-4,493.97

 

7,041.72

Carried Forward Balance

2,547.75

 

Income and Expenditure 2008/09

2008/09

INCOME

£

Notes

Precept

9,000.00

Interest from Investments

59.48

PFA VAT

84.18

Sound Dynamics - PA System

9,143.66

EXPENDITURE

Subscriptions

504.00

Includes 2009-10 Yorks Local Councils Subscription

Salary/expenses

2,065.59

Internal & External Audit Fees

185.00

Village Green (Rent & Cutting)

737.92

12 Cuts 2008-09 v 10 cuts 2007-08

Playing Field (Grass Cutting)

610.00

12 Cuts 2008-09 v 10 cuts 2007-08

Verges

727.74

12 Cuts 2008-09 v 10 cuts 2007-08

Mole Control

112.00

Lighting-Electricity

1,563.61

Paid up to 31/03/2008. 2008-09 not yet invoiced

Lighting-Maintenance

90.50

2 x repairs to lamp posts

Insurance

1,262.52

Cost of Meetings

80.00

Sundries

157.00

Reader/Right of Way/Duplicate Payment

Printing/Stationery

198.75

Village Maintenance

5,295.00

Cleaning/Fountain/Footpath/Coronation Monument

Gifts / Donations

13.50

Fixed Assets

0.00

Playing Fields

34.50

13,637.63

INCOME/DEFICIT FOR THE YEAR

-4,493.97

 

Budget 2009/10

INCOME

Precept

£ 9,000.00

Bank Interest

£ 50.00

Other

£ -

£9,050.00

EXPENDITURE

Governance

Insurance

£ 1,300.00

Rents/Right of Way Charge

£ 45.00

Internal Audit Fee

£ 60.00

External Audit Fee

£ 150.00

Subscriptions

£ 100.00

£1,655.00

Administration

Clerk Salary

£ 1,900.00

Broadband Expenses

£ 180.00

Postage Expenses

£ 60.00

Stationery/Printing

£ 100.00

Room Hire

£ 100.00

£2,340.00

Maintenance

Grass Cutting

£ 2,000.00

Mole Control

£ 150.00

Lighting/Electricity

£ 2,000.00

Cleaning

£ 200.00

Footpath

£ -

Fountain Renovation

£ -

Coronation Monument

£ -

£4,350.00

Miscellaneous

Other Expenditure

£ 705.00

£705.00

Total Expenditure

£9,050.00